How To Import Zoho Mail To Outlook Manually

If you are users who are looking for an expert solution to import Zoho Mail to Outlook? Then stay connected. Here, in this article, you will definitely find a workarounds/method to configure Zoho Mail in Outlook 2007, 2010, 2013, 2016.

Zoho Mail is a web-based email client that provides users and features to keep track of their day-to-day work using a calendar, tasks, notes, and bookmarks. You can use this to collaborate with your team and get things done quickly. It is one of the perfect options for sending and receiving emails between two clients and organizations. The only drawback of using the Zoho Mail is that it does not provide any desktop apps. 

Despite that, Outlook is also a top-rated email client that provides users a feature to send and receive emails between them. Additionally, Outlook is present on both web and desktop applications. You can also access the mobile application Outlook. These are some extraordinary features of Outlook that insist users import Zoho Mail to Outlook.

Now before moving to the solution of how to convert Zoho Mail to Outlook, let’s check some key reasons behind the transferring of Zoho Mail into Outlook.

Reasons to Import Zoho Mail to Outlook

  • To access the emails in Desktop applications.
  • Sometimes users want to transfer their emails from Zoho to another email client.
  • Outlook contains a better professional environment in comparison to Zoho Mail.
  • Using the same email client for many days is also a reason to export Zoho data.
  • Some salient built-in features of Outlook are also the reason to migrate the Zoho Mail.
  • As Outlook is the product of Microsoft and it is a more trusted organization is also the reason for migration.
  • Access the Zoho mailbox data in offline mode.
  • Microsoft offers 15 GB of email storage space per free Outlook account of users.

These are the different reasons that insist users to backup Zoho Mail emails into Outlook. Are any questions like How Do I Import Zoho Mail to Outlook? Ok Then. Let us look at the working procedure step-by-step to import, transfer, migrate, backup, or export Zoho Mail into Outlook.

Step-by-Step Guide to Import Zoho Mail Into Outlook

  • Sign In to Zoho Mail and enable the IMAP Access features( Launch the Zoho Mail in your local system).
  • Then in the opening dashboard, click on the Settings icon present at the top-right.
  • After that, move on to the Mail Accounts option.
  • In the Mail account wizard, click on the IMAP Access and move to another page to clicking on the IMAP Acess feature.
  • Now Open Microsoft Outlook on your system and login with the required credentials.
  • In the opening window of Outlook, click on the File and select the Add Account, and press on it
  • Here, locate and choose the Manual setup or additional server types feature, and click Next.
  • On the choose service page, select one POP or IMAP, and press Next.
  • Now, on another wizard of Add account(POP or IMAP Account Settings), enter the following details:

User Information

  1. Your Name:- Type name you preferred to display. It is used in the emails you transfer from Outlook.
  2. Email Address:- Here, type the Zoho Mail account email address(Organization account:- user@domain.com or email aliases, Personal account:- username@zoho.com).
  3. Server Information (Enter a specific configuration related to your Zoho account, check this section:)
  • Now, from the drop-down menu of Account Type select IMAP.
  1. Incoming server:- Type this imappro.zoho.in. For organization accounts(In cases, your domain is hosted with the Zoho Mail.)
  2. Incoming Server:- Type this imap.zoho.in. For personal accounts(In cases of your peroal@zoho.com account.)
  3. Outgoing Server:- Type this in specified field smtp.zoho.in.
  • Logon Information(Enter your username and password of Zoho account)
  1. Username:- Type the email address of your Zoho Mail account(For Email Hosting:- user@yourdomain.com, For personal users:- users / username@zoho.com.)
  2. Password:- Type the password of Zho Mail account(Here, use application-specific password if two factors authentication is enabled of your Zoho account.
  • After this, check the remember password checkbox and click on the More settings button.
  • In the Outgoing Server tab, choose My outgoing server(SMTP) requires authentication and you have to use the same settings as per the incoming server.
  • Now, select the Advanced tab and enter the configuration of Settings as mentioned below:
  • Incoming Server (IMAP): 993
     Here, select SSL from the drop-down list for the encrypted connection.
  • Outgoing Server (SMTP): 465
    In the Outgoing Server option, select SSL from the drop-down menu for the encrypted connection.
  • After that, click OK to move on to another step.


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